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Job Details

Unit Office Coordinator - CVICU/Step

Department: CV Med-Surg CT6B - CFH
Usual Schedule: 0700-1530
Regions: Carle Foundation
On Call Requirements: None
Job Category: Patient Care
Work Location: Carle Foundation Hospital
Employment Type: Full - Time
Nursing Specialty:
Job Post ID: 46579
Secondary Job Category: Patient Care
Experience Requirements: None
Weekend Requirements: None
Education Requirements: HS Diploma/GED
Shift: Day
Location: Urbana, IL
Holiday Requirements: None
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Check out this job opening for Carle Providers: Unit Office Coordinator - CVICU/Step Check out this job opening for Carle Providers: Unit Office Coordinator - CVICU/Step


Job Description

JOB SUMMARY:
The Unit Office Coordinator serves as an assistant to the unit manager, and provides office and clerical support. Performs basic office management and secretarial duties for manager/director of department.

N/A

ESSENTIAL FUNCTIONS:
  • Answer telephone, take and deliver messages according to department communication standards.
  • Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing. Coordinates unit activities, including greeting and assisting customers, answering and following up on phone calls and call lights, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
  • Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
  • Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
  • Assists in the coordination of administrative and staffing activities in assigned department.
  • Assists with contacts to internal and external agencies.
  • Reviews and revises Kronos scans for appropriate cost centers.



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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com. Positions are not available for remote work in the state of Colorado.

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for Medical or Religious exemption will be permitted.

 

Illinois Required Notices

Federal Required Notices